Most companies do not need a full ERP replacement. They need two or three operational modules that hold proper records, enforce approval limits and produce figures the finance team can sign off. Zylax builds those modules and fits them around the systems already in daily use.
ERP-Style Business Modules
What we deliver
- Finance-adjacent ledgers, cost centres and journals
- Inventory, stock movement and warehouse transfers
- Procurement, purchase orders and goods receipt
- Supplier records, price lists and payment terms
- HR-adjacent records for leave, claims and payroll inputs
- Multi-branch and multi-currency handling
- Approval hierarchies with delegation and spending limits
- Audit trails and scheduled management reporting packs
Ideal for: Companies that have outgrown spreadsheets in one or two departments and want structured modules instead of a full enterprise rollout.
Why teams choose Zylax
ERP work goes wrong when the software ignores how a finance or warehouse team actually closes a month. We start from your documents, your approval limits and your reporting deadlines.
Modules, Not Monoliths
We scope one narrow module that solves a single operational problem properly, then extend it once daily users trust the output.
Figures That Reconcile
Balances, stock counts and posting rules are tested against your existing books before any module goes live.
Approvals You Control
Thresholds, delegates and exception routes are maintained by your own administrators rather than fixed in our code.
Records You Can Defend
Each posting, adjustment and override is written to a permanent trail carrying the user, the timestamp and the stated reason.
How we work
From first conversation to long after launch.
We turn an unclear requirement into a practical plan — clarifying users, workflows, data, integrations and success criteria before development begins.
Discover & define
We agree what success looks like before writing any code.
- Objectives and users clarified
- Scope and acceptance criteria
- Architecture and delivery stages
- Clear, fixed quotation
Design & build
Delivered in reviewable stages, tested as we go.
- Interface and user journeys
- Development in reviewable stages
- Integrations and data handling
- Continuous testing and QA
Launch & improve
A controlled release, then we stay accountable.
- Controlled deployment
- Handover and documentation
- Post-launch support
- Maintenance and future phases
Packages & pricing
Start with a package below, or talk to us about a custom scope shaped around your requirements.
Starter
For teams that need a basic digital maintenance register and work order process.
- Asset register with location, category and ownership fields
- Site and location hierarchy for a single premises
- Work order creation, assignment and closure flow
- Technician status updates from any mobile browser
- Photo and document attachments on every work order
- Up to 10 user accounts with technician and supervisor roles
- Fault categories, priority levels and standard response fields
- Maintenance history log held against each asset
- Standard reports for open, overdue and completed jobs
- Import of your existing asset list
- Training session with a written user guide
- 30 days of support after handover
Operations
For maintenance teams that need preventive planning, service history and stronger control.
- Everything in Starter
- Preventive maintenance schedules that generate jobs automatically
- Job cards with task checklists and technician sign-off
- Spare parts register with consumption recorded against each job
- Service history and cost tracking per asset
- Up to 30 user accounts across technician, supervisor and manager roles
- Role-based dashboards for workload, backlog and completion rates
- Email and WhatsApp alerts for assignment and overdue jobs
- Scheduled reports delivered to management inboxes
- Downtime and response-time reporting
- Two training sessions and written operating procedures
- 60 days of support after handover
Enterprise
For multi-site teams that need advanced workflows, reports, integrations and scalable asset operations.
- Everything in Operations
- Multi-site and multi-department structure with separated permissions
- Approval and escalation workflows with SLA timers
- Contractor accounts with limited-scope access
- Asset lifecycle, depreciation and replacement planning fields
- API integration with ERP, accounting or procurement systems
- Advanced reporting dashboards with export to Excel and PDF
- Audit trail recorded on every change to a record
- Staged rollout with user acceptance testing at each site
- Cloud deployment with monitoring, backups and recovery plan
- Administrator documentation, recorded training and a rollout plan
- 90 days of support and a defined change-request process
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Popular questions
Questions finance, warehouse and procurement teams raise before a module is agreed. Ask us anything not covered here.
Are you replacing our accounting software?
Can a single module handle several branches?
How is foreign currency purchasing handled?
What happens to our historical records?
Who can change an approval limit afterwards?
